We only ask for, and hold, the minimal information about you to allow the Club to perform its administrative duties including but not limited to, registering attempts, invitations to the club dinner, producing annual reports and maintaining the membership list. This data also allows us to respond to requests such as "How old is the oldest person to have succeeded on the Round?", “How many persons from <country> have been successful?”. We do not process your personal data to produce meta-data about you.
The Club has a role as the keeper of basic data about attempts and successes on the Bob Graham Round. We are also the keeper of an archive of written records of successful attempts.
When you register an attempt on the Round with us, you give us your consent to hold and retain this data. Similarly, when you submit a ratification form for membership, you give us consent to hold and retain this data. If you provide a written account of a successful attempt on the Round, you give us consent to hold and retain this data, to the extent that it contains personal data.
We take advantage of an express exemption to the storage limitation principle (i.e. the principle that we shouldn't keep personal data for longer than the purposes for which it was collected), which applies to personal data processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes. We only use this personal data to maintain a historical record/archive of the Club’s activities as described in its constitution. We apply the data minimisation principle; that is to say we keep as little information as possible.
We will not forward or sell any data about you to third parties. If you use your membership of the Club as part of the entrance criteria for another event then we reserve the right to confirm such details with the organisers of that event. Requests for contact details of members will be forwarded to the individual members concerned.
GDPR requires that you have access to all data held by us about you and that you have the right to request corrections and for us to delete any such information we hold. Please email the Membership Secretary (Bob Wightman) should you wish to do this.
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